NITA Board Meeting / December 08

NITA Board Meeting 12/10/08 @ South Valleys Library

Introduction / Call To Order

• Meeting was called to order at 6:00 p.m.
• Attendees:   Karen Tkaczyk, Tracy Young, Judy Jenner, Rossana Bertani-Roach, Alvaro DeGives Mas.

Preliminary Business

Read and approval of minutes:

Action- Tracy to clear comments from Karen, send out, and get approval via email.
Card for Ines was signed by all BM’s, and Rossana agreed to mail it.

Report of Officers:

Judy- three new members joined!
Action-Yovanna to email membership form to everyone.
Action- Alvaro-Needs to post membership form on line.
Action- Yovanna-Application needs correction- to be 35 dollars.
Judy to present April 4th at Member Meeting. Possibly change BM to that Sat afternoon.
Action- Judy to send outline and the rough flyer for her presentation

Tracy-
Action- Tracy to send Rossana NASE email again, Rossana did not receive it
NASE content approved for April meeting
Action – Tracy to email Rodger to confirm dates/times
Action – Yovanna to send bio to Alvaro if have not yet

V.P. Report-
Action- Newsletter proposal- Karen to draft.
Marianne Pripps, intercultural communication as applied to T and I was offered at a Member Meeting.

Rossana-
Shared some MI training information (a class she took) with Tracy
NITA was published in NNBW,
Distributed MI Training flyers at Sparks COC lunch
Going to visit Reno COC this week
Also spoke with representative from Reno Gazette Journal
Action- Pay pal- to continue to f/u
There is now a link on NV state supreme court for NITA
Action- Deadline for Rossana by 12/18 for budget for 501 c 6 to Karen, Tracy and Alvaro

Alvaro- none
Skype possibility.

Yovanna-
Report read: suggestion when people are standing for positions on the Board there should be a minimum attendance.  Noted for Nomination Committee.

UNFINISHED BUSINESS

501 c 6 vs 3
Board approved to file for a 501 c 6 after Alvaro visited the Reno IRS office and spoke with an IRS non-profit division consultant over the phone.
Action-Tracy and Alvaro to meet by 12/18 to continue paperwork that Karen started.

ATA affiliation
Board approved and paper work sent in by Tracy. Pending ATA January BM.

LOGO-
Alvaro suggestion for internet / printing reasons doesn’t want any shadowing in lettering/font nor the state.
Action- Karen to send four more logos, with gradient and without, with deadline.
Gray color that was sent was approved.

April presentation-
Action- Judy working on outline, and flyer.
Also looking at flights and costs.
Judy to volunteer costs and we will evaluate budget at later date.

Renewal letter / Pay pal-
On hold due to pay pal and on line registration issues
Action- Board Review renewal letter ASAP by 12/18/08 and then to send out January.
Action- Yovanna to send “why to become a member” text to Alvaro
Action- Yovanna to send membership form to Alvaro
Action- Communication and procedure between web master (Alvaro) and membership director (Yovanna) to be established and brought to Board by next BM in January.
Action- Rossana and Judy to co-author four pitches by  Jan BM: “Why to become a member” targeted at corporations, student, professional, institutions,
Action- Yovanna- Renewal letter to go out by 12/31, after review by Board.
Action- Alvaro will be putting membership registration information and form on web.

Board approved for the PDF of membership form to be on website. – deadline- progress report by 1/09: 3 simultaneously shown options:

1. On line application new member
2. Renewal option
3. Updating  Membership Information

For now, old–fashioned renewal letter. No internet options

Bios for website to Alvaro:
Action- Yovanna to double check and make sure to send bio to Alvaro. All other Board Members have done this.

Pictures-
Group photo tabled to April 09
Action- Each Board Member to upload photo on website, under profile by 12/31/08

NEW BUSINESS

Review/Discussion of 12/3/08 presentation-
Thank you card to Ines distributed and signed.
Action- Judy to do Survey Monkey to participants.
Rossana suggestion: talk more in depth about presentation ahead of time to warn participants, more details desired, as well as more parking details.

Sparks Chamber of Commerce membership opportunity – NITA to join?
Sparks COC just merged with Hispanic COC -40 dollars rate – discounted from 150.
Karen commented that we need to be careful if we are personally in COC then be careful of how is representing NITA.
How do we pick which COC’s to pick? Karen comments that we shouldn’t be in any.
Some one on the Board must take this responsibility,
Is there something at state level in place of COC?
Conflict of interest of representing ourselves and versus non profit?
Action- Judy and Rossana to find out about calendar year/ fees for membership of top COC in southern and northern NV:  by 1/.09 BM
Many events where we can have different members; with the possibility for serving our community about Translators and Interpreters
Action- Alvaro to research on state level organization by 1/09 BM

Budget
Tabled until 1/09 BM. Template was sent to Rossana.

MI Training
Tabled to email thread.

Corporate benefits for NITA-
F/U from email thread discussion:
Board approved: A corporate/institutional member has 1 corporate vote; which equals 3 regular votes. There will be a single contact person for the corporation/institution who will provide and update as required  the email addresses of all the employees who wish to have online access and receive communication via emails/listserv. This contact person will also cast the one vote.

There is no limit to how many “members” they may have, however they must be able to show employee identification at all NITA events. Email list and attendance to NITA events is restricted to employees only – i.e. not agents, contractors, or any outside contacts of the corporate member entity. These additional employees will be corporate members with no voting rights. Such employees of corporate members may attend workshops/meetings as regular member meetings and pay the member prices, but without any voting rights, and will have online access and receive communication via emails, and be able to participate in the list serv.

In order to be listed in the member directory and run for a Board Member position, they would need to become a regular member.

Future Discussion- Alvaro to make a corporate/institutional member directory addition to the website.

Meeting Adjourned

Meeting was adjourned at 8:05 p.m.

Related posts:

1. NITA Board Meeting / November 08
2. NITA Board Meeting / April 09
3. NITA Board Meeting / January 09
4. NITA Board Meeting / February 09
5. NITA Board Meeting / December 2009