NITA Board Meeting / April 09

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Note: NITA Board Meetings are open to NITA Members only; the quarterly NITA General Member Meetings are open to the general public. Therefore, the Agenda or Meeting Minutes of Board Meetings – shown below on this same page, if and when applicable – are visible and accessible only to registered NITA Members.

Nevada Interpreters and Translators Association

Meeting Minutes: April 4, 2009

I. Call to order

Karen Tkaczyk called to order the regular meeting of NITA at 2:37pm on 4.4.09 in the UNR, IGT Knowledge Center, Room 521.

II. Roll call-

The following persons were present: Tracy Young, Karen Tkaczyk, Rossana Bertani-Roach, Judy Jenner, Yovanna Estep, Grace Blaylock, Jeffrey Buntrock

III. Approval of minutes from last meeting

The minutes from the last meeting had been previously approved by email and posted on the NITA website. No further changes were suggested.

IV. Reports of Officers

a) Outgoing President/Outgoing Secretary

President discussed all matters pertaining to handover. Passed P.O. Box keys to Grace

• ACTION: Rossana and Grace check PO Box weekly
• ACTION: Tracy find out what it required at PO then Tracy and Grace Arrange P.O. meeting to arrange for responsibility handover
• ACTION: Tracy to email “interested” list to Grace, will cc Karen
• ACTION: Grace and Rossana each to visit P.O. Box weekly

Tracy gave bank card to Karen. Outgoing and incoming secretaries will draft minutes this month.

b) Outgoing Vice President

Written report summarized action for the month

c) Outgoing Membership chair

All matters handed over to Treasurer and Secretary who felt they can handle membership matters.

As of April 3 2009: 27 members. 13 members did not renew.

• ACTION: Yovanna to email any membership list and ‘interested’ list to Grace/Rossana
• ACTION: Yovanna to email Rossana description of the expense since the receipt is missing
• MOTION: Reimburse Yovanna for $10.00 copying expenses. All in favor.
• MOTION: Expenses must be submitted within 60 days
• MOTION: All receipt must be submitted within 60 days of expense occurring. All in favor.

d) PR Chair

• ACTION: Karen send newsletter to Judy
• ACTION: Tracy to check founders names on article for J/K ATA Chronicle article
• ACTION: Judy: Follow up with NCIHC for May conference

e) Treasurer/PR chair

• ACTION: Karen send Rossana Alvaro’s receipt April 8
• ACTION: Rossana Send Alvaro expense check ASAP
• MOTION: Approved invoice to use for Job Connect

V. Unfinished business

f) Potential creation of NITA logo items

• MOTION: Approve concept of two NITA banners (one each for north and south) and generic business cards that can be used by all board members. All in favor.
• ACTION: Rossana and Judy to obtain quotes for banners and cards and report back to the board. DUE April 20
• ACTION: Rosanna and Judy to decide a font for use for the words Nevada Interpreters and Translators Association and send to others for approval Due April 20
• ACTION: Rossana to email her copy of logo to Karen for approval? Check for consistency? Due April 10

g) Approve requirement for a photocopy of student ID for the student member rate

• MOTION: Approve need for photocopy of student ID for the student member rate. All in favor.
• ACTION: Karen give Alvaro a statement for the website/application re the need for student ID card photocopy to get student rate. Due April 15

h) Official documents

Guidelines for new members: those who had not already reviewed this document were invited to offer revision DUE: April 10

• ACTION: Karen post these job descriptions on Cantina April 20

i) Quarterly meeting planning

Discussion: April meeting review: Excellent speakers Discussion of areas where ‘balls were dropped’ as several board members forgot to bring items that were their responsibility

• ACTION: BOARD MEMBERS to have a Cantina discussion to create a checklist of items required for quarterly meetings

June: discussion on speakers. Agreement to invite Yves Tkaczyk to speak for 30 minutes on “Tips and Tricks in Word” and Marianne Pripps-Huertas to speak on Intercultural Communication for Interpreters for 75 mins. Discussion on future speakers, Judy suggested Dierk Seeburg who does a great tools seminar. Judy also suggested Corinne McKay and her “How to succeed as a freelance translator” seminar, but we will need to be able to pay an honorarium.

• ACTION: Judy to talk to Dierk about his honorarium requirements and his availability for 2010. May 6
• ACTION: Judy to ask Jost Zetzsche to donate some of his Toolkit CDs for the June meeting May 6
• ACTION: Karen invite Marianne for June April 10
• ACTION: Karen and Judy write presentation for June if Marianne does not accept Depends on Marianne
• ACTION: Karen invite Yves for June April 10

September:

• ACTION: Tracy to ask Dr Rojas for a title May 15
• ACTION: Karen invite Álvaro for September April 10
• ACTION: Karen tell Álvaro new quarterly meeting start time April 10
• DISCUSSION: Consider giving away free membership as a ‘Door Prize’ at quarterly meetings when we don’t have a door prize.

VI. New business

j) Robert’s Rules

k) ACTION: Yovanna to give Grace copy of Robert’s Rules

l) Cantina status

• ACTION: ALL participate of Cantina for the month, particularly Rosanna, to decide if viable communication for her. Participation to be reviewed at May BM.

m) 2008 Taxes (990-ez)

• ACTION: Karen and Rossana File taxes May 15
• ACTION: SOS sec of state paperwork given to Rossana to be paid- $25 April 10 THEN ACTION: Karen follow up with Nevada Department of Taxation with the above-payment made May 6

n) Logistics for New board members

• ACTION: Karen clear VP email April 10
• ACTION: Tracy clear P email
• ACTION: Karen arrange bank trip with Rossana (go before May 6)

o) Approve newsletter responsibility to pass to PR directors

p) Discuss Las Vegas exploratory meeting

• ACTION: Judy to schedule informal Las Vegas exploratory meeting and to create intro email text. DUE: May 6

q) Health Care Training session November 2009

• ACTION: Rossana and Judy approve or comment on Tracy’s proposal for November Healthcare training
• ACTION: Karen announce Nov HC Training to ATA, ATA Med Div, NCTA May 6
• ACTION: Judy and Rossana to draft a thank-you note to St. Mary’s hospital for their help with the workshop and the donated room. May 6
• ACTION: Judy will draft fliers and send out press release once the documents are finalized
• ACTION: Rossana to get information–requirements from Job Connect so that we can make a flyer to distribute with the HealthCare Inter Class Due 4/10.
• ACTION: Judy to send out survey monkey after spring course finished
• ACTION: Judy announce Nov HC Training to LinkedIn May 6
• ACTION: Karen follow up re CE credits and getting quarterly meetings and/or workshops approved for CE credit. May 6

r) MOTION: Cancel July Board Meeting, Karen pass info to Alvaro

s) Miscellaneous:

• ACTION: Karen tell Álvaro Grace interested in certification/ethics April 10
• ACTION: Rossana approach Sandra Rentas to guage interest in greater involvement May 6
• DISCUSSION: 2010 LV conference to be considered at May BM

VII. Announcements

No announcements

VIII. Adjournment

Karen Tkaczyk asked board to approve continuing past the usual 90 minutes at that time, and adjourned the meeting at 5.10pm.

Minutes submitted by: KT, JJ, TY and GB

Minutes approved by: KT, JJ and TY

Related posts:

1. NITA Board Meeting / November 08
2. NITA Board Meeting / December 08
3. NITA Board Meeting / January 09
4. NITA Board Meeting / September 08
5. NITA Board Meeting / March 09